Withdrawing your child from daycare is a significant decision, and communicating this to the daycare provider clearly and professionally is crucial. A well-written withdrawal letter ensures a smooth transition and maintains a positive relationship. This article provides 8 sample letters you can adapt to your specific situation, covering various reasons for withdrawal and notice periods. Remember to customize each letter with your personal details and specific circumstances.
These samples offer different approaches to address varying circumstances, such as moving, changing childcare arrangements, or dissatisfaction with the daycare services. Using a template will not only save your precious time but also allow you to communicate your decision concisely and politely. Always check your daycare’s contract for specific notice requirements and adhere to them. Giving ample notice shows respect for the daycare’s operations and allows them to fill your child’s spot.
Sample Withdrawal Letters
Contents
Sample 1: Standard Withdrawal with Notice
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Daycare Name]
[Daycare Address]
Dear [Daycare Director’s Name],
Please accept this letter as notification that we will be withdrawing [Child’s Name] from [Daycare Name] effective [Date of Withdrawal]. This provides [Number] weeks of notice as required by our contract.
We have been very pleased with the care [Child’s Name] has received at your facility. We appreciate the dedication and attention provided by the staff.
Thank you for your understanding.
Sincerely,
[Your Name]
Sample 2: Withdrawal Due to Moving
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Daycare Name]
[Daycare Address]
Dear [Daycare Director’s Name],
This letter serves as notification that we will be withdrawing [Child’s Name] from [Daycare Name] due to our family relocating. [Child’s Name]’s last day will be [Date of Withdrawal].
We have enjoyed our time at [Daycare Name] and appreciate the care you have provided to [Child’s Name]. We will miss the staff and the other children.
Thank you for everything.
Sincerely,
[Your Name]
Sample 3: Withdrawal Due to Changing Childcare Arrangements
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Daycare Name]
[Daycare Address]
Dear [Daycare Director’s Name],
Please accept this letter as formal notification that we will be withdrawing [Child’s Name] from [Daycare Name] effective [Date of Withdrawal]. We are making a change in our childcare arrangements and will be transitioning [Child’s Name] to [New Care Arrangement, e.g., a nanny, a family member].
We appreciate the care and attention that [Child’s Name] has received at [Daycare Name]. We are grateful for the positive experiences [he/she] has had with your staff.
Thank you for your understanding.
Sincerely,
[Your Name]
Sample 4: Withdrawal with Shorter Notice (Explain Circumstances)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Daycare Name]
[Daycare Address]
Dear [Daycare Director’s Name],
This letter is to inform you that we will be withdrawing [Child’s Name] from [Daycare Name]. Unfortunately, due to unforeseen circumstances [briefly explain, e.g., a sudden change in our work schedules], [Child’s Name]’s last day will be [Date of Withdrawal], which is less than the standard notice period.
We understand this is shorter notice than required, and we apologize for any inconvenience this may cause. We are happy to discuss this further with you and explore any options to mitigate the impact.
We truly appreciate the care that you and your staff have provided [Child’s Name] over the past [duration].
Sincerely,
[Your Name]
Sample 5: Withdrawal due to Health Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Daycare Name]
[Daycare Address]
Dear [Daycare Director’s Name],
Please accept this letter as notification that we will be withdrawing [Child’s Name] from [Daycare Name] effective [Date of Withdrawal]. Due to [Child’s Name] current health condition and the medical advice of our pediatrician, it’s recommended that [he/she] remain at home for the foreseeable future.
We have been very pleased with the care [Child’s Name] has received at your facility. We appreciate the dedication and attention provided by the staff.
Thank you for your understanding.
Sincerely,
[Your Name]
Crafting a thoughtful and professional daycare withdrawal letter is an essential step in concluding your child’s enrollment. These samples provide a starting point; remember to personalize each letter with specific details relevant to your situation and relationship with the daycare. Always review your contract for notice requirements and ensure clear communication to maintain a positive relationship with your child’s caregivers. Whether your reasons for withdrawal are due to moving, changing childcare arrangements, health reason or are other concerns, a well-written letter will contribute to a smooth and respectful transition.
