Withdrawing a grievance requires careful consideration. It’s crucial to understand the implications and ensure the withdrawal is documented properly. These sample letters provide a starting point for various scenarios. Remember to adapt each template to your specific situation, consulting with legal counsel or a union representative if needed. A well-crafted letter will clearly state your intention to withdraw the grievance, offer a brief explanation (if necessary), and confirm your understanding of the withdrawal’s consequences.
Before submitting your withdrawal, double-check your company’s or union’s procedures for grievance withdrawal. Some organizations may require a specific form or process. These sample letters are intended as guides and might need to be adjusted to meet those requirements. Keep a copy of the withdrawal letter for your records. Consider sending it via certified mail or hand-delivering it to ensure proper receipt. Finally, think carefully about the rationale for withdrawal and document it independently for your personal records. Withdrawal is permanent and it is important to be sure you are making the right decision.
Sample Withdrawal Letters
Contents
- 1 Sample Withdrawal Letters
- 1.1 Sample Letter 1: General Withdrawal
- 1.2 Sample Letter 2: Withdrawal Due to Resolution
- 1.3 Sample Letter 3: Withdrawal Due to Lack of Evidence
- 1.4 Sample Letter 4: Withdrawal – Seeking Alternative Resolution
- 1.5 Sample Letter 5: Withdrawal – Accepting Company’s Offer
- 1.6 Sample Letter 6: Withdrawal – Union Representation
- 1.7 Sample Letter 7: Withdrawal – Personal Reasons
- 1.8 Sample Letter 8: Withdrawal – After Mediation
- 1.9 Sample Letter 9: Withdrawal – Management Change
- 1.10 Sample Letter 10: Withdrawal – Clarification Received
- 1.11 Sample Letter 11: Withdrawal – New Company Policy
- 1.12 Sample Letter 12: Withdrawal – Request for Confidentiality
- 1.13 Sample Letter 13: Withdrawal – Accepting Apology
Sample Letter 1: General Withdrawal
Date: [Date]
To: [Name of Grievance Officer]
From: [Your Name]
Subject: Withdrawal of Grievance – [Grievance Number or Brief Description]
Dear [Name of Grievance Officer],
Please accept this letter as formal notification that I am withdrawing my grievance, referenced above, filed on [Date of Filing]. I am withdrawing the grievance without prejudice.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample Letter 2: Withdrawal Due to Resolution
Date: [Date]
To: [Name of Grievance Officer]
From: [Your Name]
Subject: Withdrawal of Grievance – [Grievance Number or Brief Description]
Dear [Name of Grievance Officer],
I am writing to withdraw my grievance, referenced above, filed on [Date of Filing]. This withdrawal is due to a satisfactory resolution reached on [Date of Resolution].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample Letter 3: Withdrawal Due to Lack of Evidence
Date: [Date]
To: [Name of Grievance Officer]
From: [Your Name]
Subject: Withdrawal of Grievance – [Grievance Number or Brief Description]
Dear [Name of Grievance Officer],
After further consideration and a lack of sufficient evidence, I am withdrawing my grievance, referenced above, filed on [Date of Filing].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample Letter 4: Withdrawal – Seeking Alternative Resolution
Date: [Date]
To: [Name of Grievance Officer]
From: [Your Name]
Subject: Withdrawal of Grievance – [Grievance Number or Brief Description]
Dear [Name of Grievance Officer],
I am writing to inform you of my decision to withdraw the grievance I filed on [Date of Filing], referenced above. I have decided to pursue alternative methods to resolve this issue and believe this is the best course of action at this time.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample Letter 5: Withdrawal – Accepting Company’s Offer
Date: [Date]
To: [Name of Grievance Officer]
From: [Your Name]
Subject: Withdrawal of Grievance – [Grievance Number or Brief Description]
Dear [Name of Grievance Officer],
I am withdrawing my grievance, filed on [Date of Filing], as I have accepted the company’s offer of [briefly describe the offer]. I consider this matter resolved.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample Letter 6: Withdrawal – Union Representation
Date: [Date]
To: [Name of Grievance Officer]
From: [Your Name]
Subject: Withdrawal of Grievance – [Grievance Number or Brief Description]
Dear [Name of Grievance Officer],
With the full support and advice of my union representative, [Union Rep Name], I am withdrawing my grievance filed on [Date of Filing].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample Letter 7: Withdrawal – Personal Reasons
Date: [Date]
To: [Name of Grievance Officer]
From: [Your Name]
Subject: Withdrawal of Grievance – [Grievance Number or Brief Description]
Dear [Name of Grievance Officer],
Due to personal reasons, I am withdrawing my grievance, referenced above, filed on [Date of Filing]. I would prefer not to elaborate further.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample Letter 8: Withdrawal – After Mediation
Date: [Date]
To: [Name of Grievance Officer]
From: [Your Name]
Subject: Withdrawal of Grievance – [Grievance Number or Brief Description]
Dear [Name of Grievance Officer],
Following the mediation session held on [Date of Mediation], I have decided to withdraw my grievance filed on [Date of Filing]. The outcome of the mediation has addressed my concerns.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample Letter 9: Withdrawal – Management Change
Date: [Date]
To: [Name of Grievance Officer]
From: [Your Name]
Subject: Withdrawal of Grievance – [Grievance Number or Brief Description]
Dear [Name of Grievance Officer],
With the recent change in management, and a commitment from the new manager, [Manager’s Name], to address the underlying issues, I am withdrawing my grievance filed on [Date of Filing].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample Letter 10: Withdrawal – Clarification Received
Date: [Date]
To: [Name of Grievance Officer]
From: [Your Name]
Subject: Withdrawal of Grievance – [Grievance Number or Brief Description]
Dear [Name of Grievance Officer],
After receiving clarification regarding [Briefly explain the clarification] on [Date of Clarification], I am withdrawing my grievance filed on [Date of Filing].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample Letter 11: Withdrawal – New Company Policy
Date: [Date]
To: [Name of Grievance Officer]
From: [Your Name]
Subject: Withdrawal of Grievance – [Grievance Number or Brief Description]
Dear [Name of Grievance Officer],
With the implementation of the new company policy regarding [Briefly explain the policy], effective [Date of Policy], I am withdrawing my grievance filed on [Date of Filing]. The new policy addresses my concerns.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample Letter 12: Withdrawal – Request for Confidentiality
Date: [Date]
To: [Name of Grievance Officer]
From: [Your Name]
Subject: Withdrawal of Grievance – [Grievance Number or Brief Description]
Dear [Name of Grievance Officer],
I am writing to withdraw my grievance, filed on [Date of Filing]. I request that this withdrawal and the reasons for it be treated with strict confidentiality.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample Letter 13: Withdrawal – Accepting Apology
Date: [Date]
To: [Name of Grievance Officer]
From: [Your Name]
Subject: Withdrawal of Grievance – [Grievance Number or Brief Description]
Dear [Name of Grievance Officer],
Having received a formal apology on [Date of Apology] from [Name of Person], I have decided to withdraw my grievance, filed on [Date of Filing]. I believe the apology has adequately addressed the situation.
Sincerely,
[Your Signature]
[Your Typed Name]
These sample letters provide a flexible framework for withdrawing a grievance. **Always tailor the language to accurately reflect your specific situation.** Understanding the consequences of withdrawal is paramount. Consider these letters a starting point, and seek professional advice if you are unsure of the best course of action. Before sending, be absolutely sure of your decision, as withdrawal is typically irreversible.
