End of Lease: 18 Notice Letter Templates & Examples

Understanding End-of-Lease Notifications

An end-of-lease notification letter is a formal document informing the landlord or tenant of the intent to vacate a property at the end of the lease term or to terminate a periodic lease. Sending a well-written notice is crucial for maintaining positive landlord-tenant relationships and avoiding potential legal complications. This article provides 18 sample letters designed to cover various situations, ensuring that you can communicate your intentions clearly and professionally.

Key Elements of an Effective Notice

A proper end-of-lease notification should include the date, the names and addresses of both parties (landlord and tenant), a clear statement of intent to vacate or terminate the lease, the exact date of intended departure, and a forwarding address for return of the security deposit (if applicable). It’s also wise to reference the original lease agreement and mention any agreed-upon terms for the end of the tenancy, such as cleaning requirements or walk-through procedures. Adhering to the lease’s notice period is extremely important. Always review your lease before sending a notice.

Lease Renewal and Negotiation

Many tenants and landlords also use the end-of-lease notification period as a time for negotiation. Tenants may use the notification as leverage to ask for updated terms on their lease that work for them such as lower rent or certain structural improvements. Conversely, landlords may also use it as a time to propose changes or price increases. This makes clear and direct communication between both parties all the more important.

Landlord Responsibilities at the End of Lease

Even though you are ending the lease, it is important for landlords to still fulfill their duties to the tenant as required by law. This includes completing a property walk through to ensure it is in good condition as well as returning their security deposit as outlined in the lease agreement. This ensures no extra legal complications will come after the tenant vacates the property.

18 Sample End of Lease Notification Letters

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Landlord's Name]
[Landlord's Address]

Subject: Notice of Intent to Vacate - [Property Address]

Dear [Landlord's Name],

Please accept this letter as formal notification that I/we will be vacating the property located at [Property Address] on [Date of Vacating], as per the terms of our lease agreement which expires on this date.

We have enjoyed our time at the property and appreciate your services as a landlord.  We will ensure the property is left in a clean and good condition, as per the lease agreement.

Please send our security deposit to the following forwarding address:

[Forwarding Address]

Thank you for your attention to this matter.

Sincerely,
[Your Signature]
[Your Typed Name]
                

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Landlord's Name]
[Landlord's Address]

Subject: Notice of Intent to Vacate - [Property Address]

Dear [Landlord's Name],

This letter serves as formal notification that I/we intend to vacate the property located at [Property Address].  As per our month-to-month agreement, we are providing you with [Number] days notice.  Our last day of tenancy will be [Date of Vacating].

Please send our security deposit to the following forwarding address:

[Forwarding Address]

Thank you.

Sincerely,
[Your Signature]
[Your Typed Name]
                

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Landlord's Name]
[Landlord's Address]

Subject: Notice of Intent to Vacate - [Property Address]

Dear [Landlord's Name],

Please accept this letter as formal notification that I/we will be vacating the property located at [Property Address] on [Date of Vacating]. We understand that this is prior to the end of our lease, which expires on [Original Lease End Date].

[Briefly explain reason for early termination: e.g., job relocation, financial hardship]

We are willing to discuss options to mitigate any financial loss you may incur, such as helping to find a suitable replacement tenant.

Please send our security deposit to the following forwarding address:

[Forwarding Address]

Thank you for your understanding.

Sincerely,
[Your Signature]
[Your Typed Name]
                

[Landlord's Name]
[Landlord's Address]
[Landlord's Phone Number]
[Landlord's Email Address]

[Date]

[Tenant's Name]
[Tenant's Address]

Subject: Notice of Non-Renewal - [Property Address]

Dear [Tenant's Name],

This letter serves as notification that the lease agreement for the property located at [Property Address] will not be renewed upon its expiration on [Date of Lease Expiration].

You are required to vacate the premises on or before [Date of Vacating]. Please ensure the property is left in a clean and good condition, as per the lease agreement.

Please confirm your intentions regarding vacating the property. We will contact you to schedule a pre-move-out inspection.

Sincerely,
[Your Signature]
[Your Typed Name]
                

[Landlord's Name]
[Landlord's Address]
[Landlord's Phone Number]
[Landlord's Email Address]

[Date]

[Tenant's Name]
[Tenant's Address]

Subject: Notice of Lease Termination - [Property Address]

Dear [Tenant's Name],

This letter serves as formal notification that we are terminating your month-to-month tenancy for the property located at [Property Address]. As per our agreement/local law, you are hereby given [Number] days notice.

Your tenancy will terminate on [Date of Termination], and you are required to vacate the premises on or before this date.

Please contact us to schedule a pre-move-out inspection.

Sincerely,
[Your Signature]
[Your Typed Name]
                

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Landlord's Name]
[Landlord's Address]

Subject: Request to Extend Lease - [Property Address]

Dear [Landlord's Name],

I am writing to express my interest in extending my lease for the property located at [Property Address], which is currently set to expire on [Date of Lease Expiration].

I have enjoyed my tenancy at this property and would like to request a [Length of extension - e.g., six-month, one-year] extension under the same terms and conditions as the current lease.  I am open to discussing potential adjustments to the lease terms, such as a rent increase, if necessary.

Please let me know if you are amenable to this request at your earliest convenience.

Sincerely,
[Your Signature]
[Your Typed Name]
                

[Landlord's Name]
[Landlord's Address]
[Landlord's Phone Number]
[Landlord's Email Address]

[Date]

[Tenant's Name]
[Tenant's Address]

Subject: Re: Request to Extend Lease - [Property Address]

Dear [Tenant's Name],

This letter is in response to your request to extend your lease for the property located at [Property Address].

We are pleased to inform you that we approve your request for a [Length of extension] extension, under the following terms: [Clearly state the new terms, e.g., "The monthly rent will be increased to [Amount]," or "All other terms remain as outlined in the original lease."]

Please sign and return a copy of this letter to acknowledge your acceptance of these terms. We will then prepare a formal lease addendum.

Sincerely,
[Your Signature]
[Your Typed Name]
                

[Landlord's Name]
[Landlord's Address]
[Landlord's Phone Number]
[Landlord's Email Address]

[Date]

[Tenant's Name]
[Tenant's Address]

Subject: Re: Request to Extend Lease - [Property Address]

Dear [Tenant's Name],

This letter is in response to your request to extend your lease for the property located at [Property Address].

After careful consideration, we have decided not to renew or extend your current lease. The lease will expire on [Date of Lease Expiration], and you are required to vacate the property on or before that date.

Thank you for your tenancy.

Sincerely,
[Your Signature]
[Your Typed Name]
                

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Landlord's Name]
[Landlord's Address]

Subject: Intent to Renew Lease with Proposed Changes - [Property Address]

Dear [Landlord's Name],

I am writing to express my interest in renewing the lease for the property located at [Property Address], which is currently set to expire on [Date of Lease Expiration].

I propose renewing for [Length of Renewal - e.g., 12 months] with the following modifications to the current lease terms:

*   [Proposed Change 1: e.g., Request for lower monthly rent]
*   [Proposed Change 2: e.g., Request for property improvements]

I am available to discuss these proposed changes at your convenience.

Sincerely,
[Your Signature]
[Your Typed Name]
                

[Landlord's Name]
[Landlord's Address]
[Landlord's Phone Number]
[Landlord's Email Address]

[Date]

[Tenant's Name]
[Tenant's Address]

Subject: Offer to Renew Lease - [Property Address]

Dear [Tenant's Name],

As your current lease for the property located at [Property Address] is set to expire on [Date of Lease Expiration], we would like to offer you the option to renew for another [Length of Renewal - e.g., 12 months] under the following terms:

*   Monthly Rent: [New Rent Amount]
*   [Other changes to terms if any]

If you are interested in renewing under these terms, please sign and return a copy of this letter by [Date of Response Deadline]. Otherwise, we will assume you do not wish to renew, and you will be required to vacate the premises on or before [Date of Lease Expiration].

Sincerely,
[Your Signature]
[Your Typed Name]
                

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Landlord's Name]
[Landlord's Address]

Subject: Acknowledgment of Non-Renewal Notice - [Property Address]

Dear [Landlord's Name],

This letter acknowledges receipt of your notice, dated [Date of Landlord's Notice], indicating that you will not be renewing the lease for the property located at [Property Address].

I understand that I am required to vacate the premises on or before [Date of Vacating]. I will make arrangements to ensure the property is left in clean and good condition as per the lease agreement.

Sincerely,
[Your Signature]
[Your Typed Name]
                

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Landlord's Name]
[Landlord's Address]

Subject: Withdrawal of Intent to Vacate - [Property Address]

Dear [Landlord's Name],

I am writing to withdraw my notice of intent to vacate the property located at [Property Address], which I previously submitted on [Date of Previous Notice].

My circumstances have changed, and I would like to remain in the property under the existing lease agreement.  I apologize for any inconvenience this may cause.

Please confirm that you accept my withdrawal of the notice.

Sincerely,
[Your Signature]
[Your Typed Name]
                

[Landlord's Name]
[Landlord's Address]
[Landlord's Phone Number]
[Landlord's Email Address]

[Date]

[Tenant's Name]
[Tenant's Address]

Subject: Re: Withdrawal of Intent to Vacate - [Property Address]

Dear [Tenant's Name],

This letter confirms that we accept your withdrawal of the notice to vacate the property located at [Property Address]. Your lease will continue under the existing terms and conditions.

Sincerely,
[Your Signature]
[Your Typed Name]
                

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Landlord's Name]
[Landlord's Address]

Subject: Walkthrough Information Request - [Property Address]

Dear [Landlord's Name],

With my move-out date approaching on [Date of Vacating], I wanted to arrange for a pre-move-out walkthrough. Please let me know your availability so we can check the property together.

Thank you.

Sincerely,
[Your Signature]
[Your Typed Name]
                

[Landlord's Name]
[Landlord's Address]
[Landlord's Phone Number]
[Landlord's Email Address]

[Date]

[Tenant's Name]
[Tenant's Address]

Subject: RE: Walkthrough Information - [Property Address]

Dear [Tenant's Name],

I have received your request to schedule a walkthrough. We are available on these times: [date and time].

Sincerely,
[Your Signature]
[Your Typed Name]
                

[Landlord's Name]
[Landlord's Address]
[Landlord's Phone Number]
[Landlord's Email Address]

[Date]

[Tenant's Name]
[Tenant's Address]

Subject: RE: Professional Cleaners - [Property Address]

Dear [Tenant's Name],

We would like to offer to pay for a cleaning service. We will arrange these cleaners to come during your move-out date.

Sincerely,
[Your Signature]
[Your Typed Name]
                

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Landlord's Name]
[Landlord's Address]

Subject: Refund Request - [Property Address]

Dear [Landlord's Name],

After you have inspected the property, please notify me of the status of my security deposit. If there is any way to reach you after you mail the check, please let me know.

Thank you.

Sincerely,
[Your Signature]
[Your Typed Name]
                

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Landlord's Name]
[Landlord's Address]

Subject: Check-Out - [Property Address]

Dear [Landlord's Name],

Thank you for letting me stay at your property. I wish you well in the future.

Sincerely,
[Your Signature]
[Your Typed Name]