Resignation Letter Examples: Professional & Effective Templates

Navigating the resignation process can be stressful. Crafting a clear and professional resignation letter is crucial for maintaining positive relationships with your employer. This article provides sample letters designed to help you resign with grace and confidence. We cover various scenarios, from standard two-week notices to situations requiring a more nuanced approach.

A well-written resignation letter accomplishes several key objectives: It formally notifies your employer of your departure, specifies your last day of employment, and expresses gratitude for the opportunities you’ve been given. It also demonstrates professionalism and helps to ensure a smooth transition. Remember to tailor each sample to reflect your specific circumstances and company culture.

Below are seven examples you can adapt. Remember to always proofread before sending your letter to your supervisor or Human Resource. While we showcase only seven here, understanding these concepts can help you in a variety of scenarios. Choose a template that fits your situation and use it as a base to craft your own, tailored letter.

When writing a resignation letter, maintain a respectful and professional tone. Avoid negativity or criticism, even if you had a less-than-ideal experience. Focus on expressing gratitude for the opportunities you were given and wishing the company well in the future. Remember that you might need a reference from this employer in the future.

7 Sample Resignation Letters

Sample 1: Standard Two-Week Notice

    
     [Your Name]
     [Your Address]
     [Your Phone Number]
     [Your Email Address]

     [Date]

     [Employer's Name]
     [Employer's Title]
     [Company Name]
     [Company Address]

     Dear [Employer's Name],

     Please accept this letter as formal notification that I am resigning from my position as [Your Position] with [Company Name]. My last day of employment will be two weeks from today, [Date].

     Thank you for the opportunity to work at [Company Name] for the past [Number] years. I have learned and grown significantly during my time here.

     I am committed to ensuring a smooth transition during my departure. Please let me know if I can assist in any way.

     Sincerely,

     [Your Signature]
     [Your Typed Name]
     
    
   

Sample 2: Resignation with Immediate Effect (Consult with HR First!)

    
     [Your Name]
     [Your Address]
     [Your Phone Number]
     [Your Email Address]

     [Date]

     [Employer's Name]
     [Employer's Title]
     [Company Name]
     [Company Address]

     Dear [Employer's Name],

     Please accept this letter as formal notification that I am resigning from my position as [Your Position] with [Company Name], effective immediately.

     Due to [brief, professional reason, e.g., unforeseen personal circumstances], I am unable to provide the standard two weeks' notice. I apologize for any inconvenience this may cause.

     I value the opportunity to have worked at [Company Name].

     Sincerely,

     [Your Signature]
     [Your Typed Name]
     
    
   

Sample 3: Resignation for a New Job

    
     [Your Name]
     [Your Address]
     [Your Phone Number]
     [Your Email Address]

     [Date]

     [Employer's Name]
     [Your Title]
     [Company Name]
     [Company Address]

     Dear [Employer's Name],

     Please accept this letter as formal notification that I am resigning from my position as [Your Position] with [Company Name]. My last day of employment will be [Date], two weeks from today.

     I have accepted a position at another company that will allow me to further develop my skills in [Specific Skill/Area]. I am grateful for the opportunities I have had at [Company Name] and the experience I have gained.

     I am committed to assisting with the transition process in any way I can.

     Sincerely,

     [Your Signature]
     [Your Typed Name]
     
    
   

Sample 4: Resignation Due to Relocation

    
     [Your Name]
     [Your Address]
     [Your Phone Number]
     [Your Email Address]

     [Date]

     [Employer's Name]
     [Your Title]
     [Company Name]
     [Company Address]

     Dear [Employer's Name],

     Please accept this letter as formal notification that I am resigning from my position as [Your Position] with [Company Name]. My last day of employment will be [Date].

     Due to my family's relocation to [City, State], I am no longer able to continue my employment. I have enjoyed my time at [Company Name] and appreciate the opportunities I've been given.

     I wish you and the company all the best in the future.

     Sincerely,

     [Your Signature]
     [Your Typed Name]
     
    
   

Sample 5: Resignation for Personal Reasons

    
     [Your Name]
     [Your Address]
     [Your Phone Number]
     [Your Email Address]

     [Date]

     [Employer's Name]
     [Your Title]
     [Company Name]
     [Company Address]

     Dear [Employer's Name],

     Please accept this letter as formal notification that I am resigning from my position as [Your Position] with [Company Name]. My last day of employment will be [Date].

     I am resigning due to personal reasons that require my full attention.  I am grateful for the opportunities I have had during my time here.

     I am happy to assist in the transition process in any way possible.

     Sincerely,

     [Your Signature]
     [Your Typed Name]
     
    
   

Sample 6: Resignation from a Contract Position

    
     [Your Name]
     [Your Address]
     [Your Phone Number]
     [Your Email Address]

     [Date]

     [Employer's Name]
     [Your Title]
     [Company Name]
     [Company Address]

     Dear [Employer's Name],

     This letter is to formally notify you of my resignation from the contract position of [Your Position] with [Company Name]. My last day of work will be [Date], which aligns with the end date of my contract.

     I appreciate the opportunity to have worked with your team on [Project/Task].

     Sincerely,

     [Your Signature]
     [Your Typed Name]
     
    
   

Sample 7: Resignation While Thanking a Mentor

    
     [Your Name]
     [Your Address]
     [Your Phone Number]
     [Your Email Address]

     [Date]

     [Employer's Name]
     [Your Title]
     [Company Name]
     [Company Address]

     Dear [Employer's Name],

     Please accept this letter as formal notification that I am resigning from my position as [Your Position] at [Company Name].  My last day of employment will be [Date], two weeks from today.

     This decision was not made lightly. I am incredibly grateful for the opportunities I've been given here, and especially thankful for your mentorship and guidance throughout my time at [Company Name].  I have learned so much from you.

     I am happy to help with the transition as needed to ensure that my departure is as smooth as possible.

     Sincerely,

     [Your Signature]
     [Your Typed Name]