Leave of Absence Notification: Samples & Templates

Understanding Leave of Absence Notifications

A leave of absence notification is a formal communication to your employer informing them of your intention to take time off work. It’s crucial to provide adequate notice and include essential details such as the reason for your leave, the start and end dates, and how you can be reached if necessary. These letters are professional courtesy and a critical part of maintaining a good working relationship.

Why Use a Sample Letter?

Using a sample leave of absence notification letter can help ensure that you include all the necessary information and present your request in a clear, concise, and professional manner. The templates provided below cover a variety of leave types, including medical leave, family leave, personal leave, and sabbatical leave. Adapting a sample letter saves time and reduces the risk of forgetting crucial details.

16 Sample Leave of Absence Notification Letters

Sample 1: General Leave of Absence

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Employer's Name]
[Company Name]
[Company Address]

Subject: Leave of Absence Request

Dear [Employer's Name],

This letter is to formally request a leave of absence from my position as [Your Job Title] from [Start Date] to [End Date].

[Briefly explain the reason for your leave, without unnecessary details.  For example: "This leave is for personal reasons."]

I have completed [mention any tasks you've completed or measures you've taken to prepare for your absence]. I will also be available via email at [Your Email Address] if absolutely necessary.

Thank you for your consideration.

Sincerely,
[Your Signature]
[Your Typed Name]
            

Sample 2: Medical Leave of Absence

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Employer's Name]
[Company Name]
[Company Address]

Subject: Request for Medical Leave of Absence

Dear [Employer's Name],

This letter is to formally request a medical leave of absence from my position as [Your Job Title], beginning on [Start Date] and ending on [End Date].  This leave is necessary due to [briefly state general reason, e.g., a medical condition].

I have attached documentation from my physician, [Physician's Name], supporting this request. I understand the requirements of the Family and Medical Leave Act (FMLA) and believe I am eligible.

I will keep you informed of my progress and expected return date. I can be reached via email at [Your Email Address] if needed.

Thank you for your understanding and support.

Sincerely,
[Your Signature]
[Your Typed Name]
            

Sample 3: Family Leave of Absence (Maternity/Paternity)

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Employer's Name]
[Company Name]
[Company Address]

Subject: Request for Family Leave of Absence

Dear [Employer's Name],

This letter is to formally request a Family Leave of Absence from my position as [Your Job Title], beginning on [Start Date] and ending on [End Date].  This leave is due to [Specify: Maternity or Paternity] leave following the birth/adoption of my child.

I understand the requirements of the Family and Medical Leave Act (FMLA) and believe I am eligible. I plan to return to work on [Return Date].

I will keep you informed of my progress and can be reached via email at [Your Email Address] if needed.

Thank you for your understanding and support.

Sincerely,
[Your Signature]
[Your Typed Name]
            

Sample 4: Sabbatical Leave of Absence

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Employer's Name]
[Company Name]
[Company Address]

Subject: Request for Sabbatical Leave of Absence

Dear [Employer's Name],

This letter is to formally request a Sabbatical Leave of Absence from my position as [Your Job Title], beginning on [Start Date] and ending on [End Date].

This leave is to allow me to [briefly state reason of Sabbatical: e.g., conduct research on..., pursue professional development in...]. I believe this sabbatical will ultimately benefit the company by [explain how your sabbatical will benefit the company].

I have completed [mention any tasks you've completed or measures you've taken to prepare for your absence]. I will be available via email at [Your Email Address] if absolutely necessary.

Thank you for your consideration.

Sincerely,
[Your Signature]
[Your Typed Name]
            

Sample 5: Bereavement Leave of Absence

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Employer's Name]
[Company Name]
[Company Address]

Subject: Request for Bereavement Leave of Absence

Dear [Employer's Name],

This letter is to formally request a Bereavement Leave of Absence from my position as [Your Job Title], beginning on [Start Date] and ending on [End Date].

This leave is due to the passing of my [Relationship to deceased - e.g., mother, father, grandparent].

I will be available via email at [Your Email Address] if absolutely necessary.

Thank you for your consideration.

Sincerely,
[Your Signature]
[Your Typed Name]
            

Sample 6: Military Leave of Absence

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Employer's Name]
[Company Name]
[Company Address]

Subject: Request for Military Leave of Absence

Dear [Employer's Name],

This letter is to formally request a Military Leave of Absence from my position as [Your Job Title], beginning on [Start Date] and ending on [End Date].

This leave is for [briefly state the reason: e.g., Annual training].

I will be available via email at [Your Email Address] if absolutely necessary.

Thank you for your consideration.

Sincerely,
[Your Signature]
[Your Typed Name]
            

Sample 7: Educational Leave of Absence

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Employer's Name]
[Company Name]
[Company Address]

Subject: Request for Educational Leave of Absence

Dear [Employer's Name],

This letter is to formally request an Educational Leave of Absence from my position as [Your Job Title], beginning on [Start Date] and ending on [End Date].

This leave is to allow me to [briefly state the reason: e.g., take a course in...]. I believe this educational pursuit will ultimately benefit the company by [explain how your education will benefit the company].

I have completed [mention any tasks you've completed or measures you've taken to prepare for your absence]. I will be available via email at [Your Email Address] if absolutely necessary.

Thank you for your consideration.

Sincerely,
[Your Signature]
[Your Typed Name]
            

Sample 8: Personal Development Leave of Absence

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Employer's Name]
[Company Name]
[Company Address]

Subject: Request for Personal Development Leave of Absence

Dear [Employer's Name],

This letter is to formally request a Personal Development Leave of Absence from my position as [Your Job Title], beginning on [Start Date] and ending on [End Date].

This leave is to allow me to focus on [briefly state the reason: e.g., attending a workshop on...]. I believe this personal development will ultimately benefit the company by [explain how your development will benefit the company].

I have completed [mention any tasks you've completed or measures you've taken to prepare for your absence]. I will be available via email at [Your Email Address] if absolutely necessary.

Thank you for your consideration.

Sincerely,
[Your Signature]
[Your Typed Name]
            

Sample 9: Caring for a Sick Family Member Leave of Absence

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Employer's Name]
[Company Name]
[Company Address]

Subject: Request for Family Leave of Absence - Caring for Sick Family Member

Dear [Employer's Name],

This letter is to formally request a Family Leave of Absence from my position as [Your Job Title], beginning on [Start Date] and ending on [End Date]. This leave is necessary to care for my [Relationship to family member - e.g., mother, father, child] who is currently ill.

I have attached documentation from [Family member's name]'s physician, [Physician's Name], supporting this request. I understand the requirements of the Family and Medical Leave Act (FMLA) and believe I am eligible.

I will keep you informed of my progress and expected return date. I can be reached via email at [Your Email Address] if needed.

Thank you for your understanding and support.

Sincerely,
[Your Signature]
[Your Typed Name]
            

Sample 10: Mental Health Leave of Absence

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Employer's Name]
[Company Name]
[Company Address]

Subject: Request for Mental Health Leave of Absence

Dear [Employer's Name],

This letter is to formally request a Mental Health Leave of Absence from my position as [Your Job Title], beginning on [Start Date] and ending on [End Date]. This leave is necessary to address my mental health and well-being.

I have attached documentation from my healthcare provider supporting this request. I understand the requirements of the Family and Medical Leave Act (FMLA) and believe I am eligible.

I will keep you informed of my progress and expected return date. I can be reached via email at [Your Email Address] if needed.

Thank you for your understanding and support.

Sincerely,
[Your Signature]
[Your Typed Name]
            

Sample 11: Volunteer Leave of Absence

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Employer's Name]
[Company Name]
[Company Address]

Subject: Request for Volunteer Leave of Absence

Dear [Employer's Name],

This letter is to formally request a Volunteer Leave of Absence from my position as [Your Job Title], beginning on [Start Date] and ending on [End Date].

This leave is to allow me to volunteer with [Name of organization] to [briefly describe the volunteer work].

I have completed [mention any tasks you've completed or measures you've taken to prepare for your absence]. I will be available via email at [Your Email Address] if absolutely necessary.

Thank you for your consideration.

Sincerely,
[Your Signature]
[Your Typed Name]
            

Sample 12: Jury Duty Leave of Absence

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Employer's Name]
[Company Name]
[Company Address]

Subject: Jury Duty Leave of Absence

Dear [Employer's Name],

This letter is to formally notify you that I have been summoned for jury duty.  My service is scheduled to begin on [Start Date] and is expected to last until [End Date, if known.  If unknown, state: "an undetermined date"].

I have attached a copy of my jury duty summons for your records.  I will keep you informed of any changes to my schedule.

Thank you for your understanding.

Sincerely,
[Your Signature]
[Your Typed Name]
            

Sample 13: Vacation Leave extending to a Leave of Absence

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Employer's Name]
[Company Name]
[Company Address]

Subject: Transition from Vacation Leave to Leave of Absence

Dear [Employer's Name],

This letter is to inform you that I will be extending my current vacation leave, which began on [Original Vacation Start Date], into a leave of absence.  My vacation was originally scheduled to end on [Original Vacation End Date]. I am now requesting a leave of absence from [Start Date] to [End Date].

This leave is for [briefly explain the reason for your leave, without unnecessary details.  For example: "This leave is for personal reasons."].

I have completed [mention any tasks you've completed or measures you've taken to prepare for your absence]. I will also be available via email at [Your Email Address] if absolutely necessary.

Thank you for your consideration.

Sincerely,
[Your Signature]
[Your Typed Name]
            

Sample 14: Unexpected Leave of Absence

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Employer's Name]
[Company Name]
[Company Address]

Subject: Unexpected Leave of Absence

Dear [Employer's Name],

I am writing to inform you that I need to take an unexpected leave of absence from my position as [Your Job Title].  This leave will begin immediately, on [Start Date], and is expected to last until [End Date].

The reason for this leave is [briefly explain the reason for your leave, without unnecessary details.  For example: "due to an unforeseen family emergency."].

I understand this is short notice, and I apologize for any inconvenience this may cause. I will be available via email at [Your Email Address] if absolutely necessary.

Thank you for your understanding.

Sincerely,
[Your Signature]
[Your Typed Name]
            

Sample 15: Request to Extend Leave of Absence

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Employer's Name]
[Company Name]
[Company Address]

Subject: Request to Extend Leave of Absence

Dear [Employer's Name],

This letter is to formally request an extension to my current leave of absence, which began on [Original Start Date] and is scheduled to end on [Original End Date].  I am requesting an extension until [New End Date].

The reason for this extension is [briefly explain the reason for extending the leave.  For example: "due to continued medical treatment."].

I will keep you informed of my progress and expected return date. I can be reached via email at [Your Email Address] if needed.

Thank you for your understanding and support.

Sincerely,
[Your Signature]
[Your Typed Name]
            

Sample 16: Returning from a Leave of Absence

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Employer's Name]
[Company Name]
[Company Address]

Subject: Return from Leave of Absence

Dear [Employer's Name],

This letter is to confirm my return to work from my leave of absence on [Return Date]. My leave began on [Original Start Date] and was scheduled to end on [Original End Date, if applicable].

I am looking forward to resuming my duties as [Your Job Title].  Please let me know if there is anything I need to do to prepare for my return.

Thank you for your understanding and support during my leave.

Sincerely,
[Your Signature]
[Your Typed Name]