Change of Address: Notification Letters & Samples

Why Send Change of Address Notifications?

Moving can be chaotic, but ensuring your mail and important communications follow you is crucial. Sending change of address notifications proactively prevents missed bills, lost subscriptions, and potential identity theft. These letters inform relevant parties of your new location, allowing them to update their records and ensure seamless service continuation.

Consider sending notifications to banks, credit card companies, subscription services, government agencies (like the IRS and DMV), insurance providers, doctors’ offices, and family and friends. Don’t forget online accounts that may have a physical address associated with them. The sooner you send these notifications, the smoother your transition will be.

Key Elements of a Change of Address Letter

Regardless of the recipient, certain elements are essential in every change of address letter. Clearly state your full name, both your old address and your new address (including apartment number, if applicable), and the effective date of the change. You should also include your phone number and email address for easy contact. If you’re notifying a financial institution, be sure to include your account number.

Proofread carefully for accuracy! A single typo can cause delays and confusion. Consider sending your letters via certified mail with return receipt requested for important notifications, ensuring proof of delivery. Finally, maintain a record of all the notifications you send, including the date and recipient, for your own tracking purposes.

13 Sample Change of Address Notification Letters

Sample Letter 1: Bank Change of Address

[Your Full Name]
[Your Old Address]
[City, State, Zip Code]
[Date]

[Bank Name]
[Bank Address]
[City, State, Zip Code]

Subject: Change of Address – Account Number: [Your Account Number]

Dear Sir/Madam,

Please be advised that I have moved and my new address is:

[Your New Address]
[City, State, Zip Code]

This change of address is effective immediately. My phone number is [Your Phone Number] and my email address is [Your Email Address]. Please update my account information accordingly.

Thank you for your prompt attention to this matter.

Sincerely,
[Your Signature]
[Your Typed Name]

Sample Letter 2: Post Office Change of Address (Use Official Form if Possible)

[Your Full Name]
[Your Old Address]
[City, State, Zip Code]
[Date]

United States Postal Service
[Local Post Office Address]
[City, State, Zip Code]

Subject: Change of Address Request

Dear Sir/Madam,

Please forward my mail from my old address:

[Your Old Address]
[City, State, Zip Code]

To my new address:

[Your New Address]
[City, State, Zip Code]

Please begin forwarding mail on [Start Date]. This is a [Permanent/Temporary] change of address. My phone number is [Your Phone Number].

Thank you for your prompt attention to this matter.

Sincerely,
[Your Signature]
[Your Typed Name]

Sample Letter 3: Magazine Subscription Change of Address

[Your Full Name]
[Your Old Address]
[City, State, Zip Code]
[Date]

[Magazine Name]
[Subscription Department Address]
[City, State, Zip Code]

Subject: Change of Address – Subscription Account: [Your Account Number – if known]

Dear Subscription Department,

I am writing to inform you of a change of address for my subscription to [Magazine Name]. My old address was:

[Your Old Address]
[City, State, Zip Code]

My new address is:

[Your New Address]
[City, State, Zip Code]

Please update your records accordingly, effective [Effective Date]. If possible, my account number is [Your Account Number – if known].

Thank you for your assistance.

Sincerely,
[Your Signature]
[Your Typed Name]

Sample Letter 4: Credit Card Company Change of Address

[Your Full Name]
[Your Old Address]
[City, State, Zip Code]
[Date]

[Credit Card Company Name]
[Customer Service Address]
[City, State, Zip Code]

Subject: Change of Address – Account Number: [Your Account Number]

Dear Sir/Madam,

This letter is to notify you that I have moved and my new address is:

[Your New Address]
[City, State, Zip Code]

This change is effective immediately. My account number is [Your Account Number] and my phone number is [Your Phone Number]. Please update my account information accordingly.

Thank you for your prompt attention to this matter.

Sincerely,
[Your Signature]
[Your Typed Name]

Sample Letter 5: Doctor’s Office Change of Address

[Your Full Name]
[Your Old Address]
[City, State, Zip Code]
[Date]

[Doctor’s Office Name]
[Office Address]
[City, State, Zip Code]

Subject: Change of Address – Patient Name: [Your Full Name]

Dear Sir/Madam,

Please update my address in your patient records. My new address is:

[Your New Address]
[City, State, Zip Code]

This change is effective immediately. My date of birth is [Your Date of Birth] and my phone number is [Your Phone Number].

Thank you for your assistance.

Sincerely,
[Your Signature]
[Your Typed Name]

Sample Letter 6: Insurance Company Change of Address

[Your Full Name]
[Your Old Address]
[City, State, Zip Code]
[Date]

[Insurance Company Name]
[Customer Service Address]
[City, State, Zip Code]

Subject: Change of Address – Policy Number: [Your Policy Number]

Dear Sir/Madam,

I am writing to inform you of a change of address for my insurance policy. My old address was:

[Your Old Address]
[City, State, Zip Code]

My new address is:

[Your New Address]
[City, State, Zip Code]

Please update your records accordingly, effective [Effective Date]. My policy number is [Your Policy Number] and my phone number is [Your Phone Number].

Thank you for your assistance.

Sincerely,
[Your Signature]
[Your Typed Name]

Sample Letter 7: DMV Change of Address

[Your Full Name]
[Your Old Address]
[City, State, Zip Code]
[Date]

Department of Motor Vehicles
[DMV Address]
[City, State, Zip Code]

Subject: Change of Address – Driver’s License and Vehicle Registration

Dear Sir/Madam,

Please update my driver’s license and vehicle registration with my new address:

[Your New Address]
[City, State, Zip Code]

My driver’s license number is [Your Driver’s License Number] and my vehicle identification number (VIN) is [Your VIN]. My date of birth is [Your Date of Birth].

Thank you for your prompt attention to this matter.

Sincerely,
[Your Signature]
[Your Typed Name]

Sample Letter 8: IRS Change of Address

[Your Full Name]
[Your Old Address]
[City, State, Zip Code]
[Date]

Internal Revenue Service
[IRS Address (Search specific address for your region)]
[City, State, Zip Code]

Subject: Change of Address

Dear Sir/Madam,

Please update your records to reflect my new address:

[Your New Address]
[City, State, Zip Code]

My Social Security Number is [Your Social Security Number]. My previous address was:

[Your Old Address]
[City, State, Zip Code]

Thank you for your prompt attention to this matter.

Sincerely,
[Your Signature]
[Your Typed Name]

Sample Letter 9: Employer Change of Address

[Your Full Name]
[Your Old Address]
[City, State, Zip Code]
[Date]

[Company Name]
[HR Department Address]
[City, State, Zip Code]

Subject: Change of Address

Dear HR Department,

Please update my employee record with my new address:

[Your New Address]
[City, State, Zip Code]

This change is effective immediately. My employee ID is [Your Employee ID].

Thank you,
[Your Signature]
[Your Typed Name]

Sample Letter 10: School Change of Address (for children)

[Your Full Name]
[Your Old Address]
[City, State, Zip Code]
[Date]

[School Name]
[School Address]
[City, State, Zip Code]

Subject: Change of Address – Student Name: [Child’s Full Name]

Dear Sir/Madam,

Please update [Child’s Full Name]’s school records with our new address:

[Your New Address]
[City, State, Zip Code]

[Child’s Full Name]’s grade is [Child’s Grade] and student ID is [Child’s Student ID]. My phone number is [Your Phone Number].

Thank you for your assistance.

Sincerely,
[Your Signature]
[Your Typed Name]

Sample Letter 11: Utility Company Change of Address (Termination of Service)

[Your Full Name]
[Your Old Address]
[City, State, Zip Code]
[Date]

[Utility Company Name]
[Customer Service Address]
[City, State, Zip Code]

Subject: Termination of Service and Forwarding Address – Account Number: [Your Account Number]

Dear Sir/Madam,

Please terminate service at my old address:

[Your Old Address]
[City, State, Zip Code]

Effective [Termination Date]. Please send the final bill to my new address:

[Your New Address]
[City, State, Zip Code]

My account number is [Your Account Number].

Thank you.

Sincerely,
[Your Signature]
[Your Typed Name]

Sample Letter 12: Landlord Notification of Move Out

[Your Full Name]
[Your Old Address]
[City, State, Zip Code]
[Date]

[Landlord’s Name or Property Management Company]
[Landlord’s Address]
[City, State, Zip Code]

Subject: Notice of Intent to Vacate – [Your Old Address]

Dear [Landlord’s Name or Property Management Company],

This letter serves as formal notification that I will be vacating the property located at:

[Your Old Address]
[City, State, Zip Code]

On [Move-Out Date]. This provides [Number] days’ notice, as required by my lease agreement.

Please send my security deposit refund to my new address:

[Your New Address]
[City, State, Zip Code]

I will ensure the property is left in good condition as per the lease agreement. Please contact me at [Your Phone Number] to schedule a final walkthrough.

Sincerely,
[Your Signature]
[Your Typed Name]

Sample Letter 13: Friends and Family Change of Address

[Your Full Name]
[Your Old Address]
[City, State, Zip Code]
[Date]

[Friend/Family Name]
[Friend/Family Address]
[City, State, Zip Code]

Subject: I’ve Moved! New Address Inside

Dear [Friend/Family Name],

Just wanted to let you know that I’ve moved! My new address is:

[Your New Address]
[City, State, Zip Code]

Hope to hear from you soon!

Best,
[Your Signature]
[Your Typed Name]