Personal Injury Notification Letter: 14 Samples & Guide

Notifying the responsible party after a personal injury is a crucial first step in protecting your rights and pursuing a potential claim. A well-crafted notification letter informs the other party of the incident, establishes a record of the injury, and signals your intention to seek compensation for damages. This article provides guidance on writing effective notification letters, along with 14 sample letters for various scenarios.

Why is a Notification Letter Important? A timely notification letter creates a clear record of the incident and its impact. It allows the other party to investigate, potentially mitigating further damage. It also serves as a formal record for insurance companies and legal proceedings, demonstrating that you took prompt action after the injury. The letter doesn’t have to include every detail, but must include specific details.

Key Elements of a Personal Injury Notification Letter: An effective notification letter should include: Your full name and contact information, the date, time, and location of the incident, a brief description of the incident and resulting injuries, the name and contact information of the responsible party (if known), a statement of your intention to seek compensation, and a request for acknowledgment of receipt of the letter. Avoid making accusations or admitting fault. State the facts clearly and concisely. Preserve your legal options by mentioning possible legal action if no resolution happens.

Remember to send the letter via certified mail with return receipt requested. This gives you proof that the recipient received the notification. Keep a copy of the letter for your records. While these sample letters provide a starting point, consult with an attorney to tailor the letter to your specific situation.

Sample Letter 1: Car Accident – General Notification

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Insurance Company Name or Responsible Party Name]
[Address]

RE: Notice of Personal Injury – Car Accident on [Date of Accident]

Dear Sir/Madam,

Please be advised that on [Date of Accident], at approximately [Time of Accident], I was involved in a motor vehicle accident at [Location of Accident].  This accident was caused by [Brief Description of How the Other Party Caused the Accident].

As a result of this accident, I sustained [Briefly list injuries, e.g., whiplash, back pain].  I am currently receiving medical treatment for these injuries.

This letter serves as formal notification that I intend to pursue a claim for personal injuries and property damage resulting from this accident.  I request that you forward this letter to your insurance carrier.

Please acknowledge receipt of this letter in writing within [Number] days.

Sincerely,

[Your Signature]
[Your Typed Name]

Sample Letter 2: Slip and Fall – General Notification

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Property Owner or Manager Name]
[Address]

RE: Notice of Personal Injury – Slip and Fall on [Date of Incident] at [Location]

Dear Sir/Madam,

Please be advised that on [Date of Incident], at approximately [Time of Incident], I suffered a slip and fall injury while on your property located at [Location of Incident, be specific].

The fall was caused by [Brief Description of the Hazard, e.g., wet floor, broken step]. As a result of this fall, I sustained [Briefly list injuries, e.g., a broken wrist, a head injury]. I am currently receiving medical treatment for these injuries.

This letter serves as formal notification that I intend to pursue a claim for personal injuries resulting from this incident.  I request that you preserve any evidence related to this incident, including surveillance footage and incident reports.

Please acknowledge receipt of this letter in writing within [Number] days.

Sincerely,

[Your Signature]
[Your Typed Name]

Sample Letter 3: Dog Bite – General Notification

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Dog Owner Name]
[Address]

RE: Notice of Personal Injury – Dog Bite on [Date of Incident]

Dear Sir/Madam,

Please be advised that on [Date of Incident], at approximately [Time of Incident], I was bitten by your dog at [Location of Incident].

The dog bite resulted in [Briefly describe the injury, e.g., puncture wounds to the leg]. I have sought medical attention for these injuries, including [Mention any treatments, e.g., rabies vaccinations].

This letter serves as formal notification that I intend to pursue a claim for personal injuries resulting from this dog bite.  Please provide me with your dog's vaccination records and your homeowner's insurance information.

Please acknowledge receipt of this letter in writing within [Number] days.

Sincerely,

[Your Signature]
[Your Typed Name]

Sample Letter 4: Defective Product Injury – Notification to Manufacturer

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Manufacturer Name]
[Address]

RE: Notice of Personal Injury – Defective [Product Name] – Purchase Date [Date]

Dear Sir/Madam,

Please be advised that on [Date of Incident], I sustained injuries as a result of a defect in your [Product Name] product, which I purchased on [Date of Purchase] from [Retailer Name].

The defect caused [Brief description of the defect], and resulted in [Briefly list injuries].

This letter serves as formal notification that I intend to pursue a claim for personal injuries resulting from this defective product.  I have retained the product as evidence. Please provide information on how to preserve it for inspection.

Please acknowledge receipt of this letter in writing within [Number] days.

Sincerely,

[Your Signature]
[Your Typed Name]

Sample Letter 5: Workplace Injury – Notification to Employer

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Employer Name]
[Address]

RE: Notice of Personal Injury – Workplace Injury on [Date of Incident]

Dear Sir/Madam,

Please be advised that on [Date of Incident], at approximately [Time of Incident], I sustained an injury while working at [Work Location].

The injury occurred as a result of [Briefly describe the incident, e.g., faulty equipment, unsafe working conditions]. I sustained [Briefly list injuries]. I reported the incident to [Name of Supervisor, if applicable] on [Date Reported].

This letter serves as formal notification that I intend to pursue a claim for personal injuries resulting from this workplace incident. Please provide me with information regarding workers' compensation insurance.

Please acknowledge receipt of this letter in writing within [Number] days.

Sincerely,

[Your Signature]
[Your Typed Name]

Sample Letter 6: Bicycle Accident – General Notification

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Driver Name or Insurance Company]
[Address]

RE: Notice of Personal Injury - Bicycle Accident on [Date of Incident]

Dear Sir/Madam,

Please be advised that on [Date of Incident], at approximately [Time of Incident], I was involved in a bicycle accident at [Location of Incident]. The accident was caused by [Brief description of how the other party caused the accident].

As a result of the accident, I sustained [Briefly list your injuries] and my bicycle was damaged. I am currently receiving medical treatment for my injuries.

This letter serves as formal notification that I intend to pursue a claim for personal injuries and property damage resulting from this accident.

Please acknowledge receipt of this letter in writing within [Number] days.

Sincerely,

[Your Signature]
[Your Typed Name]

Sample Letter 7: Pedestrian Accident – General Notification

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Driver Name or Insurance Company]
[Address]

RE: Notice of Personal Injury - Pedestrian Accident on [Date of Incident]

Dear Sir/Madam,

Please be advised that on [Date of Incident], at approximately [Time of Incident], I was struck by a vehicle while walking as a pedestrian at [Location of Incident]. The accident was caused by [Brief description of how the accident occurred].

As a result of the accident, I sustained [Briefly list your injuries]. I am currently receiving medical treatment for my injuries.

This letter serves as formal notification that I intend to pursue a claim for personal injuries resulting from this accident.

Please acknowledge receipt of this letter in writing within [Number] days.

Sincerely,

[Your Signature]
[Your Typed Name]

Sample Letter 8: Public Transportation Accident – Notification to Transit Authority

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Transit Authority Name]
[Address]

RE: Notice of Personal Injury - Accident on [Transit Line/Bus Number] on [Date of Incident]

Dear Sir/Madam,

Please be advised that on [Date of Incident], at approximately [Time of Incident], I was injured while riding on [Transit Line/Bus Number] at or near [Location of Incident]. The injury occurred due to [Brief description of the cause of the injury, e.g., sudden stop, negligent operation].

As a result of the incident, I sustained [Briefly list your injuries]. I am currently receiving medical treatment for my injuries.

This letter serves as formal notification that I intend to pursue a claim for personal injuries resulting from this incident. Please preserve any relevant video footage or records.

Please acknowledge receipt of this letter in writing within [Number] days.

Sincerely,

[Your Signature]
[Your Typed Name]

Sample Letter 9: Negligence at a Business – General Notification

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Business Name]
[Address]

RE: Notice of Personal Injury - Negligence on [Date of Incident] at [Location]

Dear Sir/Madam,

Please be advised that on [Date of Incident], at approximately [Time of Incident], I sustained injuries while on your property located at [Location of Incident]. The injury was a result of [Brief description of the negligent act or condition, e.g., improperly stacked merchandise, failure to warn of a hazard].

As a result, I sustained [Briefly list your injuries]. I am currently receiving medical treatment for my injuries.

This letter serves as formal notification that I intend to pursue a claim for personal injuries resulting from your negligence.

Please acknowledge receipt of this letter in writing within [Number] days.

Sincerely,

[Your Signature]
[Your Typed Name]

Sample Letter 10: Assault – Notification to Assailant (Use with Caution)

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Assailant Name]
[Address]

RE: Notice of Personal Injury - Assault on [Date of Incident]

Dear Sir/Madam,

Please be advised that on [Date of Incident], at approximately [Time of Incident], you assaulted me at [Location of Incident].

As a result of the assault, I sustained [Briefly list your injuries]. I am currently receiving medical treatment for my injuries.  I have reported this incident to the police.

This letter serves as formal notification that I intend to pursue a claim for personal injuries resulting from your assault.  Please note that sending this letter does not waive my right to press criminal charges.

Please acknowledge receipt of this letter in writing within [Number] days.

Sincerely,

[Your Signature]
[Your Typed Name]

Sample Letter 11: Food Poisoning – Notification to Restaurant/Establishment

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Restaurant/Establishment Name]
[Address]

RE: Notice of Personal Injury - Food Poisoning on [Date of Incident]

Dear Sir/Madam,

Please be advised that on [Date of Incident], I consumed food at your establishment located at [Location].  Shortly thereafter, I began experiencing symptoms consistent with food poisoning, including [List symptoms, e.g., nausea, vomiting, diarrhea].  I believe the illness was caused by [Specify the food item if possible].

As a result, I have sought medical treatment and sustained [Briefly list injuries or discomfort].

This letter serves as formal notification that I intend to pursue a claim for personal injuries resulting from the food poisoning.

Please acknowledge receipt of this letter in writing within [Number] days.

Sincerely,

[Your Signature]
[Your Typed Name]

Sample Letter 12: Injury on School Property – Notification to School District

[Your Name (Parent/Guardian if applicable)]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[School District Name]
[Address]

RE: Notice of Personal Injury - Incident on School Property on [Date of Incident]

Dear Sir/Madam,

Please be advised that on [Date of Incident], my [Child's Name], a student at [School Name], sustained injuries while on school property located at [Specific Location on Property]. The injury occurred as a result of [Brief description of how the injury occurred].

As a result, [Child's Name] sustained [Briefly list your injuries].  We have sought medical treatment for these injuries.

This letter serves as formal notification that I intend to pursue a claim for personal injuries resulting from the incident on school property.

Please acknowledge receipt of this letter in writing within [Number] days.

Sincerely,

[Your Signature (Parent/Guardian if applicable)]
[Your Typed Name]

Sample Letter 13: Daycare Injury – Notification to Daycare Provider

[Your Name (Parent/Guardian)]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Daycare Name]
[Address]

RE: Notice of Personal Injury - Incident at Daycare on [Date of Incident]

Dear Sir/Madam,

Please be advised that on [Date of Incident], my child, [Child's Name], sustained injuries while in your care at [Daycare Name] located at [Address].  The injury occurred as a result of [Brief description of how the injury occurred].

As a result, [Child's Name] sustained [Briefly list your injuries].  We have sought medical treatment for these injuries.

This letter serves as formal notification that I intend to pursue a claim for personal injuries resulting from the incident at your daycare.  Please provide us with a copy of the incident report.

Please acknowledge receipt of this letter in writing within [Number] days.

Sincerely,

[Your Signature (Parent/Guardian)]
[Your Typed Name]

Sample Letter 14: Nursing Home Neglect – Notification to Nursing Home

[Your Name (Power of Attorney/Guardian)]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Nursing Home Name]
[Address]

RE: Notice of Personal Injury - Neglect of Resident [Resident's Name] on [Date of Incident]

Dear Sir/Madam,

Please be advised that on [Date of Incident], your resident, [Resident's Name], sustained injuries due to neglect at your facility located at [Address].  The neglect consisted of [Brief description of the neglect, e.g., failure to provide adequate supervision, medication errors], which resulted in [Briefly describe the resulting injuries, e.g., bed sores, falls].

As a result, [Resident's Name] required additional medical treatment and has suffered pain and distress.

This letter serves as formal notification that I intend to pursue a claim for personal injuries resulting from the neglect of [Resident's Name] at your facility.  Please preserve all relevant medical records and incident reports.

Please acknowledge receipt of this letter in writing within [Number] days.

Sincerely,

[Your Signature (Power of Attorney/Guardian)]
[Your Typed Name]