Name Change Notification: 13 Sample Letters for Every Situation

Changing your name can be a significant life event, often associated with marriage, divorce, or personal choice. Once the legal process is complete, you’ll need to notify various entities of the change, including banks, employers, government agencies, and other relevant parties. This can seem daunting, but having well-crafted notification letters ready will make the process significantly smoother.

This article provides 13 sample notification letters for a range of situations. Each letter is designed to be clear, concise, and professional. Remember to personalize these templates with your specific details, including your old name, new name, account numbers (where applicable), and the effective date of the name change. Also, it’s often wise to include a copy of your legal name change document (marriage certificate, court order, etc.) as supporting documentation.

Below you’ll find templates covering notifications to banks, credit card companies, employers, insurance providers, government agencies, and more. Carefully review each sample and adapt it to fit your specific needs. Don’t hesitate to adjust the wording to better reflect your personal voice and the relationship you have with the recipient. Sending these notification letters is a crucial step in ensuring a seamless transition to your new identity.

These examples are provided for informational purposes only and are not a substitute for legal advice. If you have complex legal questions or concerns, it is always best to consult with a qualified attorney.

Sample Letters of Notification of Name Change

1. Notification to Bank

  [Your Old Name]
  [Your Old Address]
  [Your Phone Number]
  [Your Email Address]
 

  [Date]
 

  [Bank Name]
  [Bank Address]
 

  Subject: Notification of Name Change - Account Number: [Account Number]
 

  Dear Sir/Madam,
 

  Please be advised that I have legally changed my name from [Your Old Name] to [Your New Name], effective [Date of Name Change].
 

  I kindly request you to update my name on all accounts held under my name, including account number [Account Number]. A copy of my [Marriage Certificate/Court Order] is attached as proof of name change.
 

  Thank you for your attention to this matter.
 

  Sincerely,
  [Your New Name]
  [Your Signature (if sending a physical letter)]
  

2. Notification to Credit Card Company

  [Your Old Name]
  [Your Old Address]
  [Your Phone Number]
  [Your Email Address]
 

  [Date]
 

  [Credit Card Company Name]
  [Credit Card Company Address]
 

  Subject: Name Change Notification - Account Number: [Account Number]
 

  Dear Sir/Madam,
 

  I am writing to inform you that I have legally changed my name from [Your Old Name] to [Your New Name], effective [Date of Name Change].
 

  Please update my name on credit card account number [Account Number]. Enclosed is a copy of my [Marriage Certificate/Court Order] as verification.
 

  Thank you for your prompt attention to this matter.
 

  Sincerely,
  [Your New Name]
  

3. Notification to Employer

  [Your Old Name]
  [Your Old Address]
  [Your Phone Number]
  [Your Email Address]
 

  [Date]
 

  [HR Department/Your Supervisor's Name]
  [Company Name]
  [Company Address]
 

  Subject: Name Change Notification
 

  Dear [HR Department/Supervisor's Name],
 

  I am writing to inform you of my legal name change from [Your Old Name] to [Your New Name], effective [Date of Name Change].
 

  Please update my employee records accordingly. I have attached a copy of my [Marriage Certificate/Court Order] for your records.  I will also need to update my banking information for payroll, if applicable.
 

  Thank you for your assistance.
 

  Sincerely,
  [Your New Name]
  

4. Notification to Insurance Company (Health)

  [Your Old Name]
  [Your Old Address]
  [Your Phone Number]
  [Your Email Address]
 

  [Date]
 

  [Insurance Company Name]
  [Insurance Company Address]
 

  Subject: Name Change Notification - Policy Number: [Policy Number]
 

  Dear Sir/Madam,
 

  I am writing to notify you that I have legally changed my name from [Your Old Name] to [Your New Name], effective [Date of Name Change].
 

  Please update my name on health insurance policy number [Policy Number].  A copy of my [Marriage Certificate/Court Order] is enclosed for your verification.
 

  Sincerely,
  [Your New Name]
  

5. Notification to Insurance Company (Auto/Home)

  [Your Old Name]
  [Your Old Address]
  [Your Phone Number]
  [Your Email Address]
 

  [Date]
 

  [Insurance Company Name]
  [Insurance Company Address]
 

  Subject: Name Change Notification - Policy Number: [Policy Number]
 

  Dear Sir/Madam,
 

  Please be advised that I have legally changed my name from [Your Old Name] to [Your New Name], effective [Date of Name Change].  I would like to update my name on my [Auto/Home] insurance policy, number [Policy Number].
 

  I have attached a copy of my [Marriage Certificate/Court Order] as proof of the name change.
 

  Sincerely,
  [Your New Name]
  

6. Notification to Social Security Administration

  [Your Old Name]
  [Your Old Address]
  [Your Phone Number]
  [Your Email Address]
 

  [Date]
 

  Social Security Administration
  [Social Security Administration Address - Find local office]
 

  Subject: Name Change Notification - Social Security Number: [Your SSN]
 

  Dear Sir/Madam,
 

  I am writing to inform you of my legal name change from [Your Old Name] to [Your New Name], effective [Date of Name Change].  My Social Security Number is [Your SSN].
 

  I am enclosing a copy of my [Marriage Certificate/Court Order] as proof of the name change.  Please advise on any further documentation required to update my records.
 

  Sincerely,
  [Your New Name]
  

7. Notification to Department of Motor Vehicles (DMV)

  [Your Old Name]
  [Your Old Address]
  [Your Phone Number]
  [Your Email Address]
 

  [Date]
 

  [Your State] Department of Motor Vehicles
  [DMV Address - Find local office]
 

  Subject: Name Change Notification - Driver's License Number: [Your Driver's License Number]
 

  Dear Sir/Madam,
 

  I am writing to notify you of my legal name change from [Your Old Name] to [Your New Name], effective [Date of Name Change]. My driver's license number is [Your Driver's License Number].
 

  I am enclosing a copy of my [Marriage Certificate/Court Order] as proof of the name change.  Please advise on the procedure for updating my driver's license and vehicle registration.
 

  Sincerely,
  [Your New Name]
  

8. Notification to Post Office

  [Your Old Name]
  [Your Old Address]
  [Your Phone Number]
  [Your Email Address]
 

  [Date]
 

  Postmaster
  [Your Local Post Office Address]
 

  Subject: Name Change - Mail Forwarding Request
 

  Dear Postmaster,
 

  I am writing to inform you that I have legally changed my name from [Your Old Name] to [Your New Name], effective [Date of Name Change].
 

  Please forward all mail addressed to [Your Old Name] at [Your Old Address] to [Your New Name] at [Your Old Address] until further notice. I have attached a copy of my [Marriage Certificate/Court Order] for your records.
 

  Thank you for your assistance.
 

  Sincerely,
  [Your New Name]
  

9. Notification to Utility Companies (Electricity, Gas, Water)

  [Your Old Name]
  [Your Old Address]
  [Your Phone Number]
  [Your Email Address]
 

  [Date]
 

  [Utility Company Name]
  [Utility Company Address]
 

  Subject: Name Change Notification - Account Number: [Account Number]
 

  Dear Sir/Madam,
 

  I am writing to inform you that I have legally changed my name from [Your Old Name] to [Your New Name], effective [Date of Name Change].
 

  Please update the name on account number [Account Number] to [Your New Name]. A copy of my [Marriage Certificate/Court Order] is attached for your verification.
 

  Sincerely,
  [Your New Name]
  

10. Notification to Landlord/Property Management Company

  [Your Old Name]
  [Your Old Address]
  [Your Phone Number]
  [Your Email Address]
 

  [Date]
 

  [Landlord/Property Management Company Name]
  [Property Management Company Address]
 

  Subject: Name Change Notification - Lease Address: [Your Address]
 

  Dear [Landlord/Property Management Company Name],
 

  I am writing to inform you that I have legally changed my name from [Your Old Name] to [Your New Name], effective [Date of Name Change].  This change applies to the lease agreement for the property located at [Your Address].
 

  I have attached a copy of my [Marriage Certificate/Court Order] as proof of the name change.  Please update your records accordingly.
 

  Sincerely,
  [Your New Name]
  

11. Notification to Professional Organizations/Licensing Boards

  [Your Old Name]
  [Your Old Address]
  [Your Phone Number]
  [Your Email Address]
 

  [Date]
 

  [Professional Organization/Licensing Board Name]
  [Organization/Board Address]
 

  Subject: Name Change Notification - Membership/License Number: [Your Membership/License Number]
 

  Dear Sir/Madam,
 

  Please be advised that I have legally changed my name from [Your Old Name] to [Your New Name], effective [Date of Name Change].  My membership/license number is [Your Membership/License Number].
 

  I have enclosed a copy of my [Marriage Certificate/Court Order] as verification of the name change.  Please update your records accordingly.
 

  Sincerely,
  [Your New Name]
  

12. Notification to Alumni Associations/Schools

  [Your Old Name]
  [Your Old Address]
  [Your Phone Number]
  [Your Email Address]
 

  [Date]
 

  [Alumni Association/School Name]
  [School Address]
 

  Subject: Name Change Notification - Student ID (if applicable): [Your Student ID]
 

  Dear Sir/Madam,
 

  I am writing to inform you of my legal name change from [Your Old Name] to [Your New Name], effective [Date of Name Change]. My student ID (if applicable) is [Your Student ID].
 

  I have attached a copy of my [Marriage Certificate/Court Order] to support this change. Please update your alumni/student records with my new name.
 

  Sincerely,
  [Your New Name]
  

13. Notification to Subscription Services (Magazines, Streaming, etc.)

  [Your Old Name]
  [Your Old Address]
  [Your Phone Number]
  [Your Email Address]
 

  [Date]
 

  [Subscription Service Name]
  [Subscription Service Address]
 

  Subject: Name Change Notification - Account Number/Username: [Your Account Number/Username]
 

  Dear Sir/Madam,
 

  I am writing to notify you of my legal name change from [Your Old Name] to [Your New Name], effective [Date of Name Change].  My account number/username is [Your Account Number/Username].
 

  Please update my subscription account to reflect my new name, [Your New Name].
 

  Thank you for your assistance.
 

  Sincerely,
  [Your New Name]