Communicating the attainment of a new qualification requires a professional and clear notification. Whether it’s a new degree, certification, or skill, a well-crafted letter informs relevant parties about your enhanced capabilities. This is crucial for career advancement, project assignments, or simply updating personal records. This article provides examples and guidance on writing effective notification letters for additional qualifications, emphasizing clarity, professionalism, and the relevance of the new qualification to the recipient.
These sample letters cover a range of scenarios, from notifying employers and clients to updating professional organizations. Each example highlights the key elements of a successful notification letter: a concise statement of the qualification attained, the date of completion, and a brief explanation of how the qualification enhances your skills or services. By adapting these templates, you can easily create personalized notifications that effectively communicate your achievements.
Sample Notification Letters
Contents
Sample Letter 1: Notifying Your Employer
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Employer's Address]
Subject: Notification of Completion - [Certification/Degree Name]
Dear [Employer's Name],
I am writing to inform you that I have successfully completed the [Certification/Degree Name] program on [Date of Completion].
This qualification will enable me to [explain how the qualification benefits your work and the company, e.g., "better manage project risks," "improve data analysis," "enhance client communication"]. I am eager to apply these new skills to my current role and contribute to [Company Name]'s continued success.
Thank you for your support in my professional development.
Sincerely,
[Your Name]
Sample Letter 2: Notifying a Client
[Your Name/Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Client's Name]
[Client's Address]
Subject: Update on Qualifications - [Certification/Skill]
Dear [Client's Name],
I am writing to inform you of a recent update to my professional qualifications. I have successfully obtained [Certification/Skill] on [Date of Completion].
This new qualification will allow me to provide even higher quality service in [mention the specific area, e.g., "project management," "financial analysis," "software development"]. Specifically, I can now [explain the benefits to the client, e.g., "offer more comprehensive solutions," "reduce project risks," "provide more accurate reporting"].
I am committed to providing you with the best possible service and look forward to discussing how this new qualification can benefit our ongoing projects.
Sincerely,
[Your Name/Company Name]
Sample Letter 3: Notifying a Professional Organization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Professional Organization's Name]
[Professional Organization's Address]
Subject: Notification of New Qualification - [Degree/Certification]
Dear [Contact Person or To Whom It May Concern],
I am writing to notify you of my recent completion of [Degree/Certification] on [Date of Completion].
My membership number is [Your Membership Number]. I would appreciate it if you could update my records accordingly.
Thank you for your attention to this matter.
Sincerely,
[Your Name]
Sample Letter 4: Notifying Your Manager
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager's Name]
[Manager's Address]
Subject: Notification of Completion - [Certification/Degree Name]
Dear [Manager's Name],
I am writing to inform you that I have successfully completed the [Certification/Degree Name] program on [Date of Completion].
I am now equipped to apply these new skills to my current role, particularly in the areas of [specify areas where new skills will be beneficial]. I believe this qualification will be of significant value to our team and the organization as a whole.
Thank you for your support.
Sincerely,
[Your Name]
Sample Letter 5: Notifying a University Alumni
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[University Alumni Office]
[University Address]
Subject: Notification of New Qualification - [Degree/Certification]
Dear Alumni Office,
I am writing to inform you of my recent completion of [Degree/Certification] on [Date of Completion].
As an alumnus of [University Name], I am proud to share this achievement. I would appreciate it if you could update my records with this new qualification.
Thank you.
Sincerely,
[Your Name]
Sample Letter 6: Notifying Human Resources
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[HR Department]
[Company Name]
[Company Address]
Subject: Notification of Completed Qualification - [Certification/Degree Name]
Dear HR Department,
I am writing to formally notify you that I have successfully completed the [Certification/Degree Name] program on [Date of Completion].
Please update my employee records to reflect this new qualification. I have attached a copy of my certificate for your reference.
Thank you for your attention to this matter.
Sincerely,
[Your Name]
In conclusion, a clear and concise notification letter is essential for communicating your newly acquired qualifications. By using these samples as templates and tailoring them to your specific situation, you can effectively inform employers, clients, professional organizations, and other relevant parties about your enhanced skills and expertise. Remember to always be professional, accurate, and highlight the benefits of your new qualification to the recipient.
