Withdrawing a visa application is a straightforward process, but a well-crafted letter is essential. This article provides 12 sample letters to guide you in writing your own, ensuring a smooth and professional withdrawal. These examples cover various situations and address key elements needed for effective communication with immigration authorities.
Using a template ensures you include all necessary information, such as your application reference number, personal details, and a clear statement of your intention to withdraw. Modifying the sample letters to fit your specific circumstances is crucial. Remember to proofread carefully before submitting your withdrawal request to avoid any delays or misunderstandings.
These letters are intended to serve as starting points. Always adapt the wording and details to accurately reflect your unique situation. Consider consulting with an immigration lawyer or advisor if you have complex circumstances or are unsure about any aspect of the withdrawal process. They can offer tailored advice and ensure your application is handled correctly.
Sample Letters of Visa Application Withdrawal
Contents
- 1 Sample Letters of Visa Application Withdrawal
- 1.1 Sample Letter 1: General Withdrawal
- 1.2 Sample Letter 2: Withdrawal Due to Change in Circumstances
- 1.3 Sample Letter 3: Withdrawal and Request for Refund
- 1.4 Sample Letter 4: Simple Withdrawal Letter
- 1.5 Sample Letter 5: Withdrawal for Dependent Application
- 1.6 Sample Letter 6: Withdrawal Due to Other Reasons
- 1.7 Sample Letter 7: Urgent Withdrawal Letter
- 1.8 Sample Letter 8: Withdrawal After Approval (If Possible – Check Regulations)
- 1.9 Sample Letter 9: Withdrawal due to Duplicate Application
- 1.10 Sample Letter 10: Withdrawal letter when sponsoring company has pulled out.
- 1.11 Sample Letter 11: Withdrawal letter With New Application on different stream
- 1.12 Sample Letter 12: Withdrawal When Unable to Provide Additional Information
- 1.13 Sample Letter 13: Generic Simple Format
- 1.14 Sample Letter 14: Withdrawal with Reason – Personal
- 1.15 Sample Letter 15: Withdrawal Requesting Confirmation Email
- 1.16 Sample Letter 16: Withdrawal – No Further Explanation
- 1.17 Sample Letter 17: Withdrawal Citing Legal Advice
- 2 Conclusion
Sample Letter 1: General Withdrawal
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Immigration Authority Name]
[Immigration Authority Address]
Subject: Withdrawal of Visa Application – [Your Name] – Application Number [Your Application Number]
Dear Sir/Madam,
I am writing to formally withdraw my visa application with application number [Your Application Number], submitted on [Date of Submission]. My full name is [Your Full Name] and my date of birth is [Your Date of Birth].
I would appreciate it if you could confirm the withdrawal in writing. Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample Letter 2: Withdrawal Due to Change in Circumstances
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Immigration Authority Name]
[Immigration Authority Address]
Subject: Withdrawal of Visa Application – [Your Name] – Application Number [Your Application Number] – Change in Circumstances
Dear Sir/Madam,
I am writing to formally withdraw my visa application with application number [Your Application Number], submitted on [Date of Submission]. My full name is [Your Full Name] and my date of birth is [Your Date of Birth]. I am withdrawing my application due to a change in circumstances. Specifically, [ Briefly explain the change in circumstances. E.g., I have accepted a job offer in another country].
I would appreciate it if you could confirm the withdrawal in writing. Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample Letter 3: Withdrawal and Request for Refund
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Immigration Authority Name]
[Immigration Authority Address]
Subject: Withdrawal of Visa Application – [Your Name] – Application Number [Your Application Number] – Request for Refund
Dear Sir/Madam,
I am writing to formally withdraw my visa application with application number [Your Application Number], submitted on [Date of Submission]. My full name is [Your Full Name] and my date of birth is [Your Date of Birth].
I would also like to request a refund of any application fees paid. My payment details are as follows: [Payment Method], [Transaction ID].
I would appreciate it if you could confirm the withdrawal and the refund process in writing. Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample Letter 4: Simple Withdrawal Letter
[Your Name]
[Your Address]
[Date]
[Immigration Authority Name]
[Immigration Authority Address]
Subject: Visa Application Withdrawal – [Your Name]
Dear Sir/Madam,
Please accept this letter as formal notification that I am withdrawing my visa application. Application details: [Your Name], [Date of Birth], Application Number: [Your Application Number].
Thank you.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample Letter 5: Withdrawal for Dependent Application
[Your Name]
[Your Address]
[Date]
[Immigration Authority Name]
[Immigration Authority Address]
Subject: Withdrawal of Dependent Visa Application – [Dependent’s Name] – Associated with [Principal Applicant’s Name]
Dear Sir/Madam,
I am writing to withdraw the dependent visa application for [Dependent’s Name], born on [Dependent’s Date of Birth], application number [Dependent’s Application Number]. This application is associated with the principal applicant, [Principal Applicant’s Name], application number [Principal Applicant’s Application Number].
Thank you for your attention to this matter.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample Letter 6: Withdrawal Due to Other Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Immigration Authority Name]
[Immigration Authority Address]
Subject: Withdrawal of Visa Application – [Your Name] – Application Number [Your Application Number] – Other Reasons
Dear Sir/Madam,
I am writing to formally withdraw my visa application with application number [Your Application Number], submitted on [Date of Submission]. My full name is [Your Full Name] and my date of birth is [Your Date of Birth]. I am withdrawing my application due to [ Briefly explain the reasons, if you are comfortable].
I would appreciate it if you could confirm the withdrawal in writing. Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample Letter 7: Urgent Withdrawal Letter
[Your Name]
[Your Address]
[Date]
[Immigration Authority Name]
[Immigration Authority Address]
Subject: URGENT: Visa Application Withdrawal – [Your Name]
Dear Sir/Madam,
This letter serves as urgent notification to withdraw my visa application immediately. Application details: [Your Name], [Date of Birth], Application Number: [Your Application Number].
I require immediate confirmation of this withdrawal. Please contact me at [Your Phone Number] or [Your Email Address] to confirm.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample Letter 8: Withdrawal After Approval (If Possible – Check Regulations)
[Your Name]
[Your Address]
[Date]
[Immigration Authority Name]
[Immigration Authority Address]
Subject: Withdrawal of Approved Visa – [Your Name] – Application Number [Your Application Number]
Dear Sir/Madam,
I am writing to formally withdraw my visa, application number [Your Application Number], which was approved on [Date of Approval]. My full name is [Your Full Name] and my date of birth is [Your Date of Birth].
I understand the implications of withdrawing an approved visa. Please confirm the cancellation of the visa in writing.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample Letter 9: Withdrawal due to Duplicate Application
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Immigration Authority Name]
[Immigration Authority Address]
Subject: Withdrawal of Visa Application – [Your Name] – Application Number [Your Application Number] – Duplicate Application
Dear Sir/Madam,
I am writing to formally withdraw my visa application with application number [Your Application Number], submitted on [Date of Submission]. My full name is [Your Full Name] and my date of birth is [Your Date of Birth]. I am withdrawing my application due to the fact that I have submitted another application with the reference number [New application Number].
I would appreciate it if you could confirm the withdrawal in writing. Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample Letter 10: Withdrawal letter when sponsoring company has pulled out.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Immigration Authority Name]
[Immigration Authority Address]
Subject: Withdrawal of Visa Application – [Your Name] – Application Number [Your Application Number] – Sponsoring Company Pulled Out
Dear Sir/Madam,
I am writing to formally withdraw my visa application with application number [Your Application Number], submitted on [Date of Submission]. My full name is [Your Full Name] and my date of birth is [Your Date of Birth]. The sponsoring company [Company Name] has pulled out from sponsoring my application.
I would appreciate it if you could confirm the withdrawal in writing. Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample Letter 11: Withdrawal letter With New Application on different stream
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Immigration Authority Name]
[Immigration Authority Address]
Subject: Withdrawal of Visa Application – [Your Name] – Application Number [Your Application Number] – Applying in Different Stream
Dear Sir/Madam,
I am writing to formally withdraw my visa application with application number [Your Application Number], submitted on [Date of Submission]. My full name is [Your Full Name] and my date of birth is [Your Date of Birth]. I have decided to reapply for a visa under a different stream, and thus, I wish to withdraw this current application.
I would appreciate it if you could confirm the withdrawal in writing. Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample Letter 12: Withdrawal When Unable to Provide Additional Information
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Immigration Authority Name]
[Immigration Authority Address]
Subject: Withdrawal of Visa Application – [Your Name] – Application Number [Your Application Number] – Unable to Provide requested documents
Dear Sir/Madam,
I am writing to formally withdraw my visa application with application number [Your Application Number], submitted on [Date of Submission]. My full name is [Your Full Name] and my date of birth is [Your Date of Birth]. I am unable to provide the additional documents/information you requested on [Date of Request], and therefore I am withdrawing my application.
I would appreciate it if you could confirm the withdrawal in writing. Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample Letter 13: Generic Simple Format
[Your Name]
[Your Address]
[Date]
[Immigration Authority Name]
[Immigration Authority Address]
Subject: Visa Application Withdrawal – [Your Name]
Dear Sir/Madam,
I am writing to withdraw my visa application. Application Number: [Your Application Number].
Thank you.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample Letter 14: Withdrawal with Reason – Personal
[Your Name]
[Your Address]
[Date]
[Immigration Authority Name]
[Immigration Authority Address]
Subject: Visa Application Withdrawal – [Your Name] – Personal Reasons
Dear Sir/Madam,
Please accept this letter as notification that I am withdrawing my visa application (Application Number: [Your Application Number]) due to personal reasons.
Thank you for your time.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample Letter 15: Withdrawal Requesting Confirmation Email
[Your Name]
[Your Address]
[Date]
[Immigration Authority Name]
[Immigration Authority Address]
Subject: Visa Application Withdrawal – [Your Name] – Application Number: [Your Application Number]
Dear Sir/Madam,
I wish to withdraw my application for a visa, application number [Your Application Number]. Please confirm the withdrawal via email at [Your Email Address].
Thank you.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample Letter 16: Withdrawal – No Further Explanation
[Your Name]
[Your Address]
[Date]
[Immigration Authority Name]
[Immigration Authority Address]
Subject: Visa Application Withdrawal – [Your Name]
Dear Sir/Madam,
I am writing to inform you that I am withdrawing my visa application. (Application Number: [Your Application Number]).
Sincerely,
[Your Signature]
[Your Typed Name]
Sample Letter 17: Withdrawal Citing Legal Advice
[Your Name]
[Your Address]
[Date]
[Immigration Authority Name]
[Immigration Authority Address]
Subject: Visa Application Withdrawal – [Your Name] – Following Legal Advice
Dear Sir/Madam,
Please accept this letter as formal notification that I am withdrawing my visa application, application number [Your Application Number], based on legal advice received.
Thank you for your attention to this matter.
Sincerely,
[Your Signature]
[Your Typed Name]
Conclusion
These sample letters provide a foundation for drafting your visa application withdrawal. Remember to personalize each template with your specific details, including your application number, full name, and date of birth. Always proofread your letter carefully before submitting it to the relevant immigration authorities. Choose the letter that best suits your specific reason for withdrawing, and don’t hesitate to seek professional advice if needed. Keep a copy of the letter for your records.
